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- Identifies potential conflicts of interest associated with new business and assists attorneys in resolving them
- Provides concise and complete evaluations of potential conflict issues along with recognized steps for resolution
- Assists attorneys with reviewing and interpreting conflicts reports to help attorneys make conflicts clearance decisions and identifies recognized procedures for conflicts resolution
- Conducts online searches and uses web-based research tools, company websites or public databases to determine relevant information about potential representations
- Assists Assistant General Counsel with the review and resolution of potential conflicts associated with new lawyers and staff
- Assists Assistant General Counsel with the drafting of documents such as consents and engagement letters as requested
- Manage documents: upload documents to e-rooms and the DMS; scan, save to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate.
- Make travel arrangements as required.
- Enter attorneys' time into time management system as requested.
- Communicate with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person.
- Participate as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.
- Interact with clients; manage daily work-flow for assigned attorneys; manage attorney phone and email communication and serve as primary point of contact for attorneys’ clients and matters.
- Identify opportunities to improve processes (e.g. via technology, better workflow, etc.) in ways that help attorneys focus more on servicing the client and less on administrative tasks.
- Provide primary administration and support tasks related to the Elite 3E billing system. This can include but is not limited to:
- Schedule month-end maintenance periods.
- Upgrades to 3E, Time Tracking systems, and other related software systems.
- Coordinate with database and application administrators on projects which are related to the billing system.
- Develop and make modifications to 3E billing and check templates.
- Provide 3rd level support and resolve escalated incidents for the Elite and Time Tracking systems.
- Serve as the subject matter expert for any 3E upgrades and works with the accounting team in developing the project plans for deployment of new technology; participates in new technology testing, deployment and support.
- Provide support for other systems that integrate with 3E including Chrome River, ARCS, FOCCP, Electronic Records Destruction, Contract Time and Compass.
- Coordinate with accounting and finance management, as well as IT management, to prioritize and address issues and objectives for financial systems
- Responsible for testing financial system applications during system changes, enhancements, upgrades and monthly system maintenance.
- Collaborate with the attorneys in assigned practice groups to develop business plans, marketing strategies and drive client targeting
- Provide strategy for, and drive business development activities surrounding:
- Client Opportunities (RFP’s, pitches and targeting)
- Business Plans & Practice Specific Initiatives
- Client Relationship Management/Account Management
- Conferences/Seminars, Webinars and Receptions
- Marketing Collateral, Bios and Representative work
- External and Internal Visibility inclusive of thought leadership, blogs, profile series, etc.
- Budget planning & forecasting
- Serve as a mentor and team lead to junior colleagues
- Crafts compelling and useful content focused on achieving the firm’s strategic goals.
- Edits lengthy and complex legal alerts, other thought leadership, and digital internal and external communications.
- Identifies trends, issues and key areas for content development.
- Recommends ways to tailor content and delivery channels based on intended audience.
- Exercises sound judgment in serving as an adviser for lawyers and other professionals who seek editorial guidance.
• Liaise with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods.
• Resolve billing-related issues from internal and external clients.
• Coordinate with accounting department to address questions/problems related to the billing process.
• Prepare reports and materials necessary to track billings and on items to be billed.
- Provide primary administration and support tasks related to the Elite 3E billing system. This can include but is not limited to:
- Schedule month-end maintenance periods.
- Upgrades to 3E, Time Tracking systems, and other related software systems.
- Coordinate with database and application administrators on projects which are related to the billing system.
- Develop and make modifications to 3E billing and check templates.
- Provide 3rd level support and resolve escalated incidents for the Elite and Time Tracking systems.
- Serve as the subject matter expert for any 3E upgrades and works with the accounting team in developing the project plans for deployment of new technology; participates in new technology testing, deployment and support.
- Provide support for other systems that integrate with 3E including Chrome River, ARCS, FOCCP, Electronic Records Destruction, Contract Time and Compass.
- Coordinate with accounting and finance management, as well as IT management, to prioritize and address issues and objectives for financial systems
- Responsible for testing financial system applications during system changes, enhancements, upgrades and monthly system maintenance.
- Initially, the role will work in tandem with the PMO as to the top few priority applications of which adoption progress is essential. They will collaboratively develop a short-term plan to enhance adoption of those prioritized applications, with significant assistance from other teams.
- Subsequently, the functions below will be performed as the role matures:
- Conduct research and analysis to identify gaps in software adoption and usage, and work to understand, address, and mitigate these gaps.
- Coordinate with the Practice Innovation Office on relevant technology and other projects and periodically brief the PIO on adoption trends and ROI.
- Create and implement change management plans to facilitate the introduction of new software to the organization including assessing the impact of the changes, identifying potential risks and obstacles, and developing strategies to mitigate them. This will be performed collaboratively with the IT PMO as appropriate.
- Create and monitor key adoption metrics and leverage data to identify opportunities for enhancement and report the progress made.
- Work with legal departments and industry teams to understand their software needs and develop customized training and support materials that address their specific requirements. This will be performed collaboratively with the HR Training group as appropriate.
- Build and maintain strong relationships with software vendors of implemented solutions, and work with them to ensure that their products are meeting the firm's needs and are being used effectively.
- Communicate adoption goals, progress, and results to stakeholders across the firm. This may involve the commissioning of dashboards, software usage metering, and other executive reporting tools.
- Develop and manage budgets and resources for adoption programs; calculate ROI for software adoption programs by tracking the costs associated with software adoption, such as training and licensing fees, and comparing them with the benefits realized, such as increased productivity and efficiency. Initially, this PM position is intended to personally execute this function, as opposed to delegating actions to others.
- Stay up-to-date on industry trends and emerging technologies related to software adoption and user experience.
- Crafts compelling and useful content focused on achieving the firm’s strategic goals.
- Edits lengthy and complex legal alerts, other thought leadership, and digital internal and external communications.
- Identifies trends, issues and key areas for content development.
- Recommends ways to tailor content and delivery channels based on intended audience.
- Exercises sound judgment in serving as an adviser for lawyers and other professionals who seek editorial guidance.
- Identifies potential conflicts of interest associated with new business and assists attorneys in resolving them
- Provides concise and complete evaluations of potential conflict issues along with recognized steps for resolution
- Assists attorneys with reviewing and interpreting conflicts reports to help attorneys make conflicts clearance decisions and identifies recognized procedures for conflicts resolution
- Conducts online searches and uses web-based research tools, company websites or public databases to determine relevant information about potential representations
- Assists Assistant General Counsel with the review and resolution of potential conflicts associated with new lawyers and staff
- Assists Assistant General Counsel with the drafting of documents such as consents and engagement letters as requested
- Provide primary administration and support tasks related to the Elite 3E billing system. This can include but is not limited to:
- Schedule month-end maintenance periods.
- Upgrades to 3E, Time Tracking systems, and other related software systems.
- Coordinate with database and application administrators on projects which are related to the billing system.
- Develop and make modifications to 3E billing and check templates.
- Provide 3rd level support and resolve escalated incidents for the Elite and Time Tracking systems.
- Serve as the subject matter expert for any 3E upgrades and works with the accounting team in developing the project plans for deployment of new technology; participates in new technology testing, deployment and support.
- Provide support for other systems that integrate with 3E including Chrome River, ARCS, FOCCP, Electronic Records Destruction, Contract Time and Compass.
- Coordinate with accounting and finance management, as well as IT management, to prioritize and address issues and objectives for financial systems
- Responsible for testing financial system applications during system changes, enhancements, upgrades and monthly system maintenance.
- Crafts compelling and useful content focused on achieving the firm’s strategic goals.
- Edits lengthy and complex legal alerts, other thought leadership, and digital internal and external communications.
- Identifies trends, issues and key areas for content development.
- Recommends ways to tailor content and delivery channels based on intended audience.
- Exercises sound judgment in serving as an adviser for lawyers and other professionals who seek editorial guidance.
- Identifies potential conflicts of interest associated with new business and assists attorneys in resolving them
- Provides concise and complete evaluations of potential conflict issues along with recognized steps for resolution
- Assists attorneys with reviewing and interpreting conflicts reports to help attorneys make conflicts clearance decisions and identifies recognized procedures for conflicts resolution
- Conducts online searches and uses web-based research tools, company websites or public databases to determine relevant information about potential representations
- Assists Assistant General Counsel with the review and resolution of potential conflicts associated with new lawyers and staff
- Assists Assistant General Counsel with the drafting of documents such as consents and engagement letters as requested
• Manage document revisions, agreements and other filing/legal documents.
• Coordinate mailings, deliveries, copy jobs, and court (paper and electronic) filings where appropriate.
• Prepare, edit and format legal document shells and correspondence.
• Transactional practices: prepare closing documents, signature pages, and binders.
• Litigation practices: assemble exhibits and hearing binders; prepare document productions; schedule depositions.
• Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.
• Make travel arrangements as required.
• Enter attorneys’ time into the time management system accurately and as needed; verify client/matter numbers and practice codes.
• Manage attorney calendars, email traffic, phone calls, and mail.
- Crafts compelling and useful content focused on achieving the firm’s strategic goals.
- Edits lengthy and complex legal alerts, other thought leadership, and digital internal and external communications.
- Identifies trends, issues and key areas for content development.
- Recommends ways to tailor content and delivery channels based on intended audience.
- Exercises sound judgment in serving as an adviser for lawyers and other professionals who seek editorial guidance.
- Identifies potential conflicts of interest associated with new business and assists attorneys in resolving them
- Provides concise and complete evaluations of potential conflict issues along with recognized steps for resolution
- Assists attorneys with reviewing and interpreting conflicts reports to help attorneys make conflicts clearance decisions and identifies recognized procedures for conflicts resolution
- Conducts online searches and uses web-based research tools, company websites or public databases to determine relevant information about potential representations
- Assists Assistant General Counsel with the review and resolution of potential conflicts associated with new lawyers and staff
- Assists Assistant General Counsel with the drafting of documents such as consents and engagement letters as requested
- Liaise with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods.
- Resolve billing-related issues from internal and external clients.
- Coordinate with accounting department to address questions/problems related to the billing process.
- Prepare reports and materials necessary to track billings and on items to be billed.
- Provide primary administration and support tasks related to the Elite 3E billing system. This can include but is not limited to:
- Schedule month-end maintenance periods.
- Upgrades to 3E, Time Tracking systems, and other related software systems.
- Coordinate with database and application administrators on projects which are related to the billing system.
- Develop and make modifications to 3E billing and check templates.
- Provide 3rd level support and resolve escalated incidents for the Elite and Time Tracking systems.
- Serve as the subject matter expert for any 3E upgrades and works with the accounting team in developing the project plans for deployment of new technology; participates in new technology testing, deployment and support.
- Provide support for other systems that integrate with 3E including Chrome River, ARCS, FOCCP, Electronic Records Destruction, Contract Time and Compass.
- Coordinate with accounting and finance management, as well as IT management, to prioritize and address issues and objectives for financial systems
- Responsible for testing financial system applications during system changes, enhancements, upgrades and monthly system maintenance.
- Reception desk responsibilities, including but not limited to reserving conference rooms, answering and directing calls, greeting clients and visitors, assigning guest offices/team rooms to internal guests, act as a liaison between conference room support needs and IT support.
- Monitor scheduled meetings and events in the Conference Center to ensure rooms are prepared and operating in accordance with the Firm’s established standards.
- Complete inspections of conference rooms, team rooms, visiting attorney offices, and common areas; reports status to management.
- Help to coordinate food and beverage details and act as a liaison between clients and third-party catering; proactively input and update details in the room reservation software.
- Support the Operations team in monitoring kitchen equipment, inventory control, and day-to-day event operations (set-ups, refreshes, break-downs, etc.).
- Disassemble and reassemble various types of conference room furniture and equipment using room diagrams and inputs from the Office Administrator and/or Conference Services Manager.
- Follow security protocol and procedures for visitors and vendors; maintains knowledge of emergency procedures and participates as part of the Building Evacuation Team.
- Communicate requests to the appropriate McGuireWoods or property management personnel in a timely manner, including, but not limited to building maintenance requests, information technology requests, conference room supply requests.
- Perform additional duties as directed.
- Identifies potential conflicts of interest associated with new business and assists attorneys in resolving them
- Provides concise and complete evaluations of potential conflict issues along with recognized steps for resolution
- Assists attorneys with reviewing and interpreting conflicts reports to help attorneys make conflicts clearance decisions and identifies recognized procedures for conflicts resolution
- Conducts online searches and uses web-based research tools, company websites or public databases to determine relevant information about potential representations
- Assists Assistant General Counsel with the review and resolution of potential conflicts associated with new lawyers and staff
- Assists Assistant General Counsel with the drafting of documents such as consents and engagement letters as requested