McGuireWoods LLP

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Word Processing Specialist

Word Processing Specialist

Job Location 
Business Resource Center

More information about this job


McGuireWoods has an immediate need for a Business Resource Specialist in our Charlotte, NC office. The BRS will provide document services that utilize advanced features in MS Office Suite and Adobe applications. They will have knowledge of databases for data entry and coding. Lastly, they will perform document management. This requires knowledge of proper naming conventions and the ability to copy, move and upload files to various document repositories.


McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit


Document Services 

  • Create and revise documents from handwritten, typed, or scanned drafts as well as corrected copies, voice recordings, dictation or previous versions in Word, Excel, PowerPoint, and Visio.
  • Format documents using Styles/Schemes and MacPac; format and insert pictures, tables, spreadsheets and video into documents, spreadsheets, and presentations.
  • Correct and reformat documents to conform to McGuireWoods, court and client requirements.
  • Create merged documents, mailing lists, and labels.
  • Create Blacklines and prepare document comparisons using Deltaview/Redline.
  • Utilize features in Adobe Pro
    • OCR documents.
    • Combine several PDF documents into one document.
    • Create fillable forms.
    • Convert documents from PDF to PDF/A.
    • Bates number documents.

Document Management 

  • Upload documents to e-Rooms.
  • Rename PDF documents and file in WorkSite.
  • Bookmark documents and burn to CD.
  • Copy documents from locations and save to network drives, WorkSite and/or external media; create zip files.

Information Processing 

  • Convert Outlook contacts and vCards into Interaction.
  • Code data in Relativity.
  • Analyze, summarize and highlight documents in Excel, Relativity and Summation.
  • Direct audio converter and CD ripper for conversion from audio file (i.e., MP3) to WAV format.

Administrative Services 

  • Create documents, flyers, posters for office events.
  • Search internet for company information for marketing purposes.


  • Must be comfortable working 3rd shift (overnight), Sunday – Wednesday and any OT.
  • Requires high school diploma or equivalent and minimum of two years related experience and/or training; or the equivalent combination of education and experience.
  • Excellent proofreading, grammar, spelling, and punctuation skills.
  • Able to prioritize workload, meet deadlines, and handle multiple projects.
  • Have more questions?  Connect with a recruiter directly.


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