McGuireWoods LLP

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Litigation Practice Assistant/Legal Secretary

Litigation Practice Assistant/Legal Secretary

Job Location 
Legal Support

More information about this job


McGuireWoods LLP has an opening for a Litigation Practice Assistant/Legal Secretary to join the Business and Securities Litigation practice in the Houston office. The Assistant will support partners and associates with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have strong organization skills, be a self-starter, and have experience supporting a fast-paced litigation practice.


McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit


  • Prepare, edit and format legal documents and correspondence from draft or dictated text
  • Assemble exhibits and hearing binders; prepare document productions; schedule depositions
  • Manage documents: upload documents to e-rooms and the DMS; scan, save to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate
  • Manage attorneys’ calendars, coordinate meetings, schedule conference rooms, and make travel arrangements as required
  • Assist with billing process to include entering attorney time, reviewing pro formas (initiate transfers), edit and finalize draft bills
  • Submit expense reports and check requests


  • Minimum ten years supporting litigation attorneys in internal and external leadership roles at a law firm
  • Must be proficient with MS Office 2013, e-filing, time entry in billing software and expense reimbursement software
  • Thorough knowledge of litigation software products
  • Strong communication & presentation skills
  • Must be highly organized, self-starter and adapt quickly to changing environment/demands

Have additional questions?  Connect with a recruiter today.


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