McGuireWoods LLP

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Practice Assistant (Legal Secretary)

Practice Assistant (Legal Secretary)

Job Location 
US-NY-New York
Category 
Legal Support

More information about this job

Overview

McGuireWoods LLP has an opening for a Practice Assistant (Legal Secretary) in our New York, NY office. The secretary will provide direct support to partners and associates. This person will be responsible for legal and administrative tasks, such as document creation, e-filing, opening and closing of files, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. 

 

McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit www.mcguirewoods.com.

Responsibilities

  • Prepares legal documents and correspondence from draft or dictated text
  • Maintains client and firm files; opens and closes files according to Records Department procedures
  • Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required (using the Firm’s dedicated travel agent, Ultramar).
  • Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients
  • Prepares forms for expense reports, check requests, reprographic services, etc.
  • Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings

Qualifications

  • Must be able to work from 8:00am-4:00pm EST. 
  • Requires high school diploma or GED or and three to five years related legal experience or an equivalent combination of education and experience
  • 3 or more years of litigation and financial services experience is preferred
  • Excellent planning and organizational skills
  • Proficient in Word, Excel, Outlook, Chrome River or similar expense-tracking software
  • Professional demeanor and excellent communication skills.
  • Ability to prioritize assignments, meet deadlines calmly, exercise sound judgment, and maintain poise and calm when dealing with demanding attorneys

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