McGuireWoods LLP

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Office Administrator - Law Firm

Office Administrator - Law Firm

Job Location 
US-NC-Raleigh
US-NC-Wilmington
Category 
Office Operations

More information about this job

Overview

We are seeking an experienced leader to manage and oversee the daily operations of the McGuireWoods Raleigh and Wilmington offices. The position is a blend of human resources, operations, administration, facilities, events and hospitality and requires the ability to comfortably wear several hats and adapt to changing priorities and demands with little or no notice.  This is an opportunity to have a significant impact on the organization for a professional dedicated to providing top notch services and maintaining an environment in which staff and lawyers can thrive.  Candidates who apply should demonstrate exceptional energy, commitment to service excellence, and leadership in growing the value of support staff in client relationships.

 

McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit www.mcguirewoods.com.

Responsibilities

  • Manage all office operational functions with an emphasis on practice assistants (administrative assistants) and support staff management, including personnel alignment, performance, evaluations, interviewing, and policy administration
  • Plan and conduct regular staff meetings and office events including client and business development events and charitable-related activities
  • Oversee facility upkeep; serve as liaison with local property management and work with building personnel and appropriate internal contacts
  • Conduct new hire orientation and assess staff training needs
  • Assist in budget preparation and forecasting; report on monthly variances
  • Maintain office security protocol and ensure office meets proper business continuity obligations of the firm

Qualifications

A bachelor’s degree and a minimum of five years working in a management role in a midsize or larger professional services firm and/or branch office.

 

The ideal candidate will possess the following:

  • Proven leadership abilities,  advanced skills in management, communication, and organization
  • Sound judgment and effective interpersonal communication skills
  • Ability to multi-task and prioritize in a fast-paced, detail-oriented work environment
  • Excellent problem solving and follow-through skills
  • Strong knowledge of Microsoft Office

Have additional questions?  Connect with a recruiter today.

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