McGuireWoods LLP

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Transactional Commercial Real Estate Practice Assistant

Transactional Commercial Real Estate Practice Assistant

Job Location 
US-NY-New York
Legal Support

More information about this job


McGuireWoods LLP has an opening for a Transactional Commercial Real Estate Practice Assistant in our New York office. The assistant will be responsible for preparing commercial loan documents, signature packages, and closing packages.  In addition, this position will support attorneys with legal and administrative tasks that include time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management and other special projects. The ideal candidate will have experience with the preparation of initial loan documents and transmittals, creating signature pages, and facilitating the loan process up to post closing.


McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit


  • Prepare, edit and format loan documents, signature and closing packages
  • Perform heavy word processing in relation to a high volume of loan documents
  • Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence
  • Coordinate mailings, deliveries, and copy jobs
  • Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures
  • Coordinate meetings and practice development events:  schedule conference rooms, coordinate catering, notify participants, etc.
  • Prepare and submit expenses and invoices for payment and submit check requests as needed
  • Enter attorneys’ time into time management system accurately and as needed; verify client/matter numbers and practice codes
  • Make travel arrangements as required


  • Requires high school diploma or GED and three to five years of real estate assistant experience  or an equivalent combination of education and experience
  • Excellent planning and organizational skills
  • Proficient in Microsoft Office 2013, Outlook and Elite/DTE (or other comparable time and billing software)
  • Ability to work under pressure in a fast-paced environment and handle multiple tasks simultaneously
  • Ability to analyze situations and issues and resolve them effectively
  • Ability to work in a team environment and/or independently with little direction

Have additional questions?  Connect with a recruiter today.


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