McGuireWoods LLP

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Practice Assistant Manager/Office Manager

Practice Assistant Manager/Office Manager

Job Location 
Office Operations

More information about this job


McGuireWoods LLP has an opening for an experienced Practice Assistant Manager to join its administrative operations team in our Chicago, IL office.


The PA Manager ensures that the Practice Assistants (PA's) provide the highest level of administrative support and client service to the firm’s attorneys and clients. The manager is responsible for performance management and ensures assigned staff maintains appropriate skills levels to perform their job responsibilities.


The PA Manager also serves as the immediate back-up for the Office Administrator in handling the day-to-day operations of the office. This position plays a critical role in the office as it requires excellent leadership skills, communication skills and the ability to interface with all levels of the firm with a hands-on approach to accomplish objectives.


McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit


  • Customarily and regularly directs the work load of Practice Assistants and the Receptionists, a total of 28 direct reports. Supervision includes, but is not limited to, interviewing, selecting, training, preparing and conducting performance appraisals with input from Chicago Office Administrator.
  • Coaching and counseling, and planning/apportioning work among PA teams and receptionists.
  • Facilitates training and development of skills in accordance with Individual Development Plans and goals set forth for each PA and direct report.
  • Establishes and manages resources to ensure proper administrative coverage. Assesses and manages ratio requirements, assignment changes and assignment efficiencies; prepares monthly reports as required.
  • Maintains secretarial and receptionist back-up plan for support of office operations, attorney assignments. Monitors annual leave usage and approves requests.
  • Recognizes and rewards employee achievements and excellence; counsels employees with performance issues; works with Chicago Office Administrator and HR to determine if disciplinary action is necessary and implements plan as needed.
  • Work as a backup to the Office Administrator as needed (facility and conference tasks/setups).


  • Requires high school diploma or GED and a minimum of five years’ experience and/or training; or equivalent combination of education and experience.
  • Experience in professional services or large law firm preferred.
  • Proficient in the use of Microsoft Office 2013.
  • Skills in counseling and mentoring subordinates; ability to deliver disciplinary actions as appropriate.
  • Ability to manage conflicting job requirements, timed constraints and deadlines.
  • Effective verbal and written communication skills; effective interpersonal skills, including client service orientation.
  • Sound judgment to pro-actively escalate matters of importance to senior management for guidance.

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