McGuireWoods LLP

  • Corporate Facilities & Emergency Management Specialist

    Job Location US-VA-Richmond
    Category
    Business Services
  • Overview

    McGuireWoods has a unique opportunity for a Corporate Facilities and Emergency Management Specialist in our Richmond, VA location. This Specialist supports corporate facility functions across the firm and will manage the relationship with our Critical Environment vendor. In addition, this position assists the Sr. Manager of Business Continuity and Compliance (“Sr. Manager”) in supporting all continuity/crisis management and physical security activities.

     

    McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visitwww.mcguirewoods.com.

    Responsibilities

    Business Continuity/Crisis Management:

    • Collaborates in the development, implementation and maintenance of actionable business continuity and crisis management plans and maintains plan documentation.
    • Assist in the implementation and training of firm-wide guidelines and standards. Maintain/update information on the portal and/or appropriate media.
    • Guide and advise direct disaster response and recovery teams during actual and simulated events.
    • During the yearly budget cycle, provide input and justification for costs associated with implementing and maintaining the Plan.
    • Create and maintain office emergency contacts for each location. These are used in the case of any office emergency and include contact information for primary and backup MW personnel, building contacts and HVAC service for the computer rooms.

    Corporate Facilities:

    • Serves as primary point of contact for the firm’s Critical Environment vendor in support of all UPS and HVAC systems serving firm-wide computer rooms and LAN closets.
    • Oversees building activities outside of the firm’s normal operating processes with Critical Environment vendor, IT, and office management to ensure the least amount of disruption.
    • Requests vendor quotes, prepares invoices for payment, and manages appropriate budget.
    • Coordinate maintenance and repair of appliances, ice machines, electrical, and plumbing. Maintains warranty information and manages maintenance contracts.
    • Serves as primary point of contact for after-hours support of WeatherGoose calls (HVAC issues in computer room/LAN closets).
    • Coordinates small furniture moves and coordinates with Space Planning for larger projects and assists with set-up and coordination of large events.

    Life Safety:

    • Provide support in coordinating the AED program for the firm. Make recommendations for equipment and supplies (first aid kits, AED’s, etc.) standardizing when possible.
    • In conjunction with the Sr. Manager, building management and local office management, plan, coordinate and document scheduled building evacuation exercises ensuring proper evacuation zones are established. 

    Building Security:

    • Assist in the management and coordination of the firm’s standardized security and access control system to include coordination with vendor on installation, management and monitoring.
    • Serve as one of the contacts for all security monitoring calls for firm locations which include alarms for intrusion, tamper, prop, loss of communication and panic.
    • Provide support in the management and maintenance of the photo id system and create picture overlays for issued access cards. Grant access to staff visiting other offices and ensure the card is activated for that office when applicable.
    • Assist in overseeing security system information, call procedures and floor plans for each office utilizing the appropriate software system (currently My Kastle).
    • Provide guidance to the office administrators and their backups on any security system question and provide training on the use and management of the system. 

    Qualifications

    • B.S. degree in business management or related field or equivalent work experience.  
    • Knowledge of business continuity life cycle, and/or disaster recovery planning principles and practices. Understanding of emergency and crisis management.
    • Excellent time management skills, strong project management skills, highly organized, strong negotiation and persuasion skills to present new ideas.
    • Due to the unpredictability of this position, the jobholder may have to work unusual hours during an emergency situation as well as the willingness to be accessible during non-working hours.
    • Ability to prepare business reports, correspondence, guidelines and procedure documentation.
    • Ability to maintain a calm demeanor during emergency situations.

    Have more questions?  Connect with a recruiter directly.

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