McGuireWoods LLP

  • Practice Assistant/Legal Secretary

    Job Location US-DC-Washington
    Category Legal Support
  • Overview

    McGuireWoods has an opening for a Practice Assistant/Legal Secretary in our Washington, DC office. The successful candidate will support attorneys with legal and administrative tasks, including document management, e-filing, opening and closing of files, calendaring, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have experience supporting a busy litigation practice and/or healthcare practice and be proficient in Microsoft Office 2013.

     

    McGuireWoods LLP is a major U.S. law firm with offices in the United States and Europe. Tracing the firm's roots back to 1834, McGuireWoods has a long history of growth through mergers with predecessor firms in existing markets, as well as client-centered expansion into new markets. Working with clients to develop these strategies, the firm has kept pace with its clients changing needs -- and helping them meet their goals. This has been the firm's philosophy for more than 175 years, and it continues to direct endeavors as the firm looks toward the future. For more information, please visit www.mcguirewoods.com.

    Responsibilities

    • Prepares legal documents and correspondence from draft or dictated text
    • Manages work to ensure timely completion by delegating and utilizing firm resources
    • Maintains client and firm files; opens and closes files according to Records Department procedures
    • Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.
    • Assists with billing process to include reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients
    • Prepares forms for expense reports, check requests, reprographic services, etc.
    • Opens, prioritizes and distributes mail.  Coordinates mailings, deliveries, copying and courthouse filings

    Qualifications

    • Requires high school diploma or GED or and three to five years related legal experience or an equivalent combination of education and experience
    • Proven organizational skills with the ability to work independently and with minimal supervision while managing multiple projects in a time sensitive environment
    • Strong problem solving skills
    • Proficient in Word, Excel, Outlook and Elite (or other comparable time entry software)
    • Professional demeanor
    • Excellent communication skills

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