McGuireWoods LLP

  • Real Estate Practice Assistant (Legal Secretary)

    Job Location US-GA-Atlanta
    Category Legal Support
  • Overview

    McGuireWoods LLP has an opening for a Real Estate Practice Assistant in our Atlanta office. The assistant will support attorneys with legal and administrative tasks that include time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management and other special projects. The ideal candidate will have experience with development & leasing and editing & putting closing binders together.


    McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit


    • Prepare, edit and format closing documents, signature pages and binders.
    • Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence.
    • Coordinate mailings, deliveries, and copy jobs.
    • Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures.
    • Organize project and file rooms and coordinate movement of boxed records within facility or to off-site storage.
    • Coordinate meetings and practice development events:  schedule conference rooms, coordinate catering, notify participants, etc.
    • Prepare and submit expenses and invoices for payment and submit check requests as needed.
    • Enter attorneys’ time into time management system accurately and as needed; verify client/matter numbers and practice codes.
    • Make travel arrangements as required.


    • Requires high school diploma or GED and three to five years of real estate assistant experience  or an equivalent combination of education and experience.
    • Excellent planning and organizational skills.
    • Proficient in Microsoft Office 2013, Outlook and Elite/DTE (or other comparable time and billing software).

    Have more questions?  Connect with a recruiter directly.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.