McGuireWoods LLP

  • Records Specialist

    Job Location US-NC-Charlotte
    Category Accounting & Finance
  • Overview

    McGuireWoods LLP has a need for a Records Specialist in our Charlotte, NC office. The ideal candidate will have one to two years of previous records experience, preferably in a law firm.


    McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years. We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others. We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world. Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity. For more information, please visit


    • Retrieves and charges out records in the records database and delivers charged out files; Picks up and delivers records and re-files going to the records room or off-site storage as necessary; Re-shelves returned active files.
    • Orders records/files/boxes from offsite storage vendor.
    • Maintains storage records and tracks “re-files” sent back to offsite storage vendor.
    • Maintains accurate organization and equal distribution of records in central records room to include physically shifting and moving folders, redwelds and boxes as needed for retrieval and basic records center maintenance.
    • Organizes/maintains in numerical order properly identified files and boxed records in the firm’s open client-record storage. Enters applicable location information in records database.
    • Processes large client cases for closing to include reviewing records to make sure they are organized properly and entering information into records database.


    • Requires one year certificate from college or technical school; or one to two years clerical records management experience and/or training; or equivalent combination of education and experience.
    • Law firm experience helpful.
    • Ability to work with all levels of employees with strong customer service skills.
    • Excellent administrative and organizational skills with attention to detail.
    • Excellent verbal and written communication skills.
    • Self-starter with the ability to work well without direct supervision.
    • Requires frequent lifting/moving up to 50 pounds.

    Have more questions?  Connect with a recruiter directly.


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