McGuireWoods LLP

  • Transactional Practice Assistant/Legal Secretary

    Job Location US-CA-Los Angeles (Century City)
    Category Legal Support
  • Overview

    McGuireWoods LLP has an opening for a Transactional Practice Assistant/Legal Secretary to join the Commercial Real Estate group in the Los Angeles - Century City office.  The assistant will support attorneys with legal and administrative tasks, which include document management, opening and closing of files, calendaring, expense reports, travel arrangements, meeting/conference scheduling and other special projects.  The ideal candidate will have experience with closing binders, MS Office 2013, have excellent communication skills and will excel in a team environment.

     

    McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit www.mcguirewoods.com.

     

    Responsibilities

    • Prepare, edit and format legal document shells and correspondence; prepare closing documents, signature pages and binders
    • Manage documents: upload documents to e-rooms and the Document Management System(DMS); scan, save to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate
    • Coordinate mailings, deliveries, copy jobs and court (paper and electronic) filings where appropriate
    • Prepare and submit expenses and invoices for payment and submit check requests as needed.
    • Enter attorneys’ time into time management system accurately and as needed; verify client/matter numbers and practice codes
    • Make travel arrangements as required
    • Manage attorney calendars, email traffic, phone calls, and mail

    Qualifications

    • Requires high school diploma or GED and three to five years corporate/transactional experience  or an equivalent combination of education and experience
    • Excellent planning and organizational skills
    • Proficient in Microsoft Office 2013, Outlook and Elite/DTE (or other comparable time and billing software)
    • Possess a professional demeanor and telephone manner
    • Demonstrate excellent verbal and written communication skills

     

     

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