McGuireWoods LLP

  • Corporate Practice Assistant/Legal Secretary

    Job Location US-NC-Charlotte
    Category Legal Support
  • Overview

    McGuireWoods LLP has an opening for a Corporate Practice Assistant/Legal Secretary in the Charlotte office, supporting partners in the Regulatory & Compliance group. The assistant will be responsible for legal and administrative tasks, such as document revisions, e-filing, opening and closing of files, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have five or more years’ experience supporting a busy desk, be proficient with billing, and work well in a fast paced environment.  

     

    McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experiencetalent and diversity.  For more information, please visit www.mcguirewoods.com.

    Responsibilities

    • Prepares legal documents and correspondence from draft or dictated text
    • Maintains client and firm files; opens and closes files according to Records Department procedures
    • Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.
    • Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients
    • Prepares forms for expense reports, check requests, reprographic services, etc.
    • Opens, prioritizes and distributes mail.  Coordinates mailings, deliveries, copying and courthouse filings

    Qualifications

    • Requires high school diploma or GED and five or more years related legal experience 
    • Requires experience with legal billing
    • Excellent planning and organizational skills
    • Ability to multitask and work in a fast paced environment
    • Proficient in Word, Excel, Outlook, Chrome River, and Intapp (or other comparable time entry software)
    • Professional demeanor and excellent communication skills

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