McGuireWoods LLP

  • Practice Assistant/Legal Secretary

    Job Location US-IL-Chicago
    Category Legal Support
  • Overview

    McGuireWoods LLP has an opening for a Practice Assistant/Legal Secretary in our Chicago office. The assistant will support attorneys in both our Health Care and Business Securities Litigation practices.  Support includes assisting attorneys with legal and administrative tasks such as time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management, e-filing in both state and federal courts, and other special projects. The ideal candidate will have experience working in both litigation and corporate practice groups and be proficient in Microsoft Office 2013.

     

    McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit www.mcguirewoods.com.

    Responsibilities

    • Prepares legal documents and correspondence from draft
    • Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence
    • Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures
    • Prepare and submit expenses and invoices for payment and submit check requests as needed
    • Enter attorneys’ time into time management system accurately and as needed; verify client/matter numbers and practice codes
    • Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.

    Qualifications

    • Requires high school diploma or GED (Bachelor’s degree preferred) and three to five years of litigation assistant experience  or an equivalent combination of education and experience
    • Excellent planning and organizational skills
    • Experience e-filing in both state and federal courts is a must
    • Proficient in Microsoft Office 2013, Outlook and Elite/Intapp (or other comparable time and billing software)
    • Must be highly organized and a self-starter

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