McGuireWoods LLP

  • Practice Assistant/Legal Secretary

    Job Location US-PA-Pittsburgh
    Category Legal Support
  • Overview

    McGuireWoods LLP has an opening for a Corporate Practice Assistant/Legal Secretary to support attorneys in the Complex Commercial Litigation – General Litigation practice group in our Pittsburgh office. The Assistant will support counsel and associates with legal and administrative tasks to include document creation, completion and management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling, pull various dockets and pleadings to distribute and save, create working binders, finalize and mail discovery; schedule court reporters and conferece rooms for depositions and meetings. The ideal candidate will have at least 5 years of commercial litigation experience.


    McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experiencetalent and diversity.  For more information, please visit


    • Prepares,edits and formats legal documents, including closing documents, signature pages and binders
    • Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required
    • Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients
    • Prepares forms for expense reports, check requests, reprographic services, etc.
    • Prepares legal documents and correspondence from draft
    • Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate


    • Minimum five years supporting corporate/transactional attorneys in internal and external leadership roles at a large law firm
    • Experience in Commercial Litigation
    • Experience with iManage or Worksite preferred
    • Must be proficient with MS Office 2013
    • Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver)
    • Must be highly organized and a self-starter


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