McGuireWoods LLP

  • Litigation Practice Assistant/Legal Secretary

    Job Location US-VA-Richmond
    Category Legal Support
  • Overview

    McGuireWoods LLP has an opening for a Litigation Practice Assistant/Legal Secretary to join the Products, Environmental & Mass Tort litigation practice in the Richmond office. The Assistant will support partners and associates with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have three to five years of experience supporting a busy litigation practice.

     

    McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit www.mcguirewoods.com.

    Responsibilities

    • Prepares, edits and formats legal documents and correspondence from draft or dictated text
    • Assemble exhibits and hearing binders; prepare document productions; schedule depositions
    • Manage documents: upload documents to e-rooms and the DMS; scan, save to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate
    • Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures
    • Coordinate day-to-day workflow of attorneys’ matters and serve as the primary point of contact for attorneys
    • Communicate with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person
    • Participate as part of a team of practice assistants providing coverage and/or backup coverage for multiple attorneys
    • Focus on deadlines and prioritize activities and demonstrate resourcefulness by effectively utilizing firm resources and personnel
    • Adapt quickly to changing environment/demands, think one step ahead and suggest next steps on assignments and ways to improve the delivery of client service without being prompted

    Qualifications

    • Minimum three to five years supporting litigation attorneys in internal and external leadership roles at a large law firm
    • Must be proficient with MS Office 2013
    • Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver)
    • Must be highly organized and a self-starter

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