McGuireWoods LLP

  • Administrative Assistant-MWC

    Job Location US-IL-Springfield
    Category McGuireWoods Consulting
  • Overview

    McGuireWoods Consulting is looking for an Administrative Assistant to support our lobbyists in Springfield, IL.  The individual will provide administrative support including, time entry, expenses, lobbyist registrations and ethics compliance,  scheduling, travel and  and general office duties. Additionally, the individually will support the lobbyists by covering legislative hearings and committee meetings, tracking bills and amendments, and event planning.


    McGuireWoods Consulting LLC (MWC) is a fast growing full-service public affairs firm offering federal, state, and local government relations, infrastructure and economic development, strategic communications, digital and grassroots mobilization services. McGuireWoods Consulting is a subsidiary of the McGuireWoods law firm, and since 2010, has been ranked in the top 20 among the 1,900 government relations firms in Washington, D.C. by The National Law Journal. We have offices in Texas, North Carolina, Illinois, South Carolina, Florida, Virginia, Georgia, Washington, DC, & Bucharest, Romania.


    • Performs time entry for assigned McGuireWoods Consulting staff.
    • Processes incoming and outgoing correspondence as appropriate; including mailings, invitations and bills.
    • File lobbyists registrations in a timely manner and ensure compliance with all required ethics filings.
    • Processes all expense related items (invoices, reimbursements, check requests) and complete lobbyist filings per state or federal laws as applicable.
    • Assist with office functions and events.
    • Updates contact and client list as assigned by McGuireWoods Consulting staff.
    • Attend and monitor various legislative and other committee meetings in order to track the progress of specific legislation or policy initiatives and report back to lobbyists.
    • Prepare client-specific weekly legislative reports during legislative sessions or as needed.


    • Requires high school diploma or equivalent and a minimum of two years of experience in an administrative capacity; or equivalent combination of education and experience.
    • Knowledge of the Capitol, key players and legislative process is a huge plus.
    • Excellent professionalism and communication.
    • Planning and organizational skills.
    • Typing 60 WPM; transcription, word processing.
    • Knowledge of multiple software packages, including Excel and PowerPoint.
    • Excellent proofreading skills.

    Have more questions?  Connect with a recruiter directly. #LI-CW1


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