McGuireWoods LLP

  • Practice Administrative Assistant

    Category Legal Support
    Job Location
    US-CA-Los Angeles (Century City)
  • Overview

    McGuireWoods LLP has an opening for a Practice Administrative Assistant within the Real Estate & Land Use department in Century City, CA. This assistant will provide administrative support to Practice Assistants, Paralegals, and Attorneys as needed on a day-to-day basis or on special projects. The ideal candidate will be able to adapt quickly, have strong administrative and organizational skills, and be comfortable working with technology.

     

    McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit www.mcguirewoods.com.

    Responsibilities

    Assisting Practice Assistants and Paralegals with Administrative Duties Such As:

     

    • Filing of case documents, retrieving case files, and preparing files for closing in accordance with Records Department procedures.
    • Preparing material for overnight/mail service deliveries.
    • Maintain electronic and hard copy closing binders and amendment binders.
    • Arranging team conference calls as directed, make travel arrangements as needed.
    • Search, save and review Worksite electronic files for specific requests; circulate to appropriate parties per instructions.
    • Handling payment of matter related invoices and Attorney expense reports via ChromeRiver.
    • Exposure to client billing process.
    • Assist with requesting UCC searches and lien reports and UCC filings.
    • Performing other administrative tasks and special projects as requested (IE: entering Attorney’s time, maintain/organizing paper files, etc.)

    Qualifications

    • Requires high school diploma or GED and a minimum of two years of experience working as an Administrative Assistant in a General Office environment.
    • Strong aptitude for technology and learning new systems
    • Excellent communication  and proofreading skills
    • Planning and strong organizational skills
    • Proficient in the use of Microsoft Office 2013 and/or current version and in the creation, assembly and/or manipulation of PDF files using Adobe Acrobat

    Have more questions? Connect with a recruiter directly. 

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