McGuireWoods LLP

  • Payroll Coordinator

    Category Accounting & Finance
    Job Location
  • Overview

    McGuireWoods LLP has an opening for a Payroll Coordinator in our Richmond, VA office. The Payroll Coordinator is responsible for coordinating the timely receipt and entry of data for opening, preparing, posting and closing payrolls in UltiPro and the timely and accurate uploading of files from each payroll run. The primary function of this position will be processing semi-monthly payroll for 2,000+ employees, with additional duties that include taxes, withholdings, 401k contributions and reports.


    McGuireWoods LLP is a global law firm with a legacy reaching back more than 175 years.  We are strong in the traditional legal practices such as litigation and corporate law, but we are also leaders in rapidly expanding fields such as data privacy and security, the life sciences, private equity, and healthcare, among many others.  We offer the opportunity to grow through an extensive range of legal practice areas and industries, and to work in locations around the world.  Perhaps the most attractive aspect of joining our firm is the opportunity to work with our lawyers and leaders, all of whom reflect the value McGuireWoods places on experience, talent and diversity.  For more information, please visit


    • Responsible for coordinating the timely receipt and entry of data for opening, preparing, posting and closing payrolls in UltiPro.
    • Timely and accurately uploads ACH, positive pay, tax filing and retirement plan files from each payroll run.
    • Verify new employee set-up of earnings, deductions and taxes to calculate the first pay.
    • Runs edit reports in Workforce Management (or WFM, our automated time keeping system) and clears the open items with the appropriate manager.
    • Runs the WFM payroll report and loads into Ulti-Pro.
    • Sets up new employees in WFM with the proper schedule, security and team.
    • Works with the Benefits department to administer short-term disability plans.
    • Calculates final paycheck amounts for terminated employees and mails them in accordance with firm policy.
    • Reviews and balances Wage and Tax audit reports after each payroll run.


    • Requires an Associate’s or Bachelor’s degree, preferably in Accounting and two to four years related experience and/or training; or equivalent combination of education and experience.
    • Knowledge of MS Word, Outlook, Elite, Ulti-Pro, Excel.
    • Detail oriented.
    • Strong verbal and written communication skills to relate well to all levels of employees and management.
    • Strong organizational ability to meet strict deadlines.
    • Sound judgment, discretion and confidentiality.

    Have more questions?  Connect with a recruiter directly. #LI-CW1


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