McGuireWoods LLP

  • Administrative Operations Manager

    Category Office Operations
    Job Location
    US-NC-Charlotte
  • Overview

    The Charlotte office has a need for an experienced Manager to join its administrative operations team.  The ideal candidate is a highly organized professional with creative problem solving ability, a “get it done” attitude, and a demonstrated passion for client satisfaction.

     

    This position supports the day-to-day operations ensuring that the office runs smoothly in a fast-paced, deadline-oriented environment and that the office space is maintained to the firm’s established standard of excellence.  The position is a blend of operations, administration, facilities, events and hospitality and requires the ability to comfortably wear several hats and adapt to changing priorities and demands with little or no notice.  This is an opportunity to have a significant impact on the organization for a professional dedicated to providing top notch services and maintaining an environment in which staff and lawyers can thrive.  These opportunities include managing our conference center, office operations as well as assisting in event planning, event execution and leading the administrate charge for many of our local initiatives. 

     

    McGuireWoods is a full-service firm providing legal and business solutions to corporate, individual and nonprofit clients worldwide for more than 184 years. Our law firm has earned the loyalty of many longstanding clients with deep understanding of their businesses and broad skills in corporate transactions, high-stakes disputes, and complex regulatory and compliance matters. People come here to do great, challenging work and we provide the resources and training for them to succeed and develop professionally. Working together from offices in the U.S., Europe and Asia, McGuireWoods is dedicated to diverse perspectives, impeccable service, and innovative delivery of practical, business-minded solutions. For more information, visit www.mcguirewoods.com.

    Responsibilities

    • Along with the Regional Director, participates in scheduled meetings and site reviews with outsourced management team, providing input and recommendations for enhancements in efficiency and support.
    • Direct the work of employees and/or outsourced personnel to include Facilities, Conference Services, Office Services, and Reception staff.
    • Maintains a high level of customer service, including positive, professional relationships with established vendors.
    • Acts as a liaison to building management and monitors building maintenance and security needs 7x24.
    • Serves as liaison with building management.  Supervises tenant improvements, move-in, upkeep of property and coordination of building maintenance and services provided by landlord.
    • Acts as liaison to Corporate Space Planning Department to provide assistance and coordination of construction and/or up fit projects.

    Qualifications

    • Requires Bachelor’s degree and a minimum of three years of managerial experience and/or training in a legal, professional services or hospitality environment preferred; or equivalent combination of education and experience.
    • A commitment to hospitality and delivering outstanding customer service.
    • Knowledge of general accounting and budgeting procedures desired.
    • Must possess a valid driver’s license and be insurable under the firm’s automobile insurance policy.
    • This position is considered “essential personnel” and is on-call after hours, weekends, holidays, etc.

    Have more questions?  Connect with a recruiter directly. #LI-CW1

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