McGuireWoods LLP

  • Litigation Practice Assistant/Legal Secretary

    Category Legal Support
    Job Location
  • Overview

    McGuireWoods LLP has an opening for a Litigation Practice Assistant/Legal Secretary to join the team in the Charlotte office. The Assistant will support partners and associates with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have three to five years of experience supporting a busy litigation practice.



    McGuireWoods is a full-service firm providing legal and business solutions to corporate, individual and nonprofit clients worldwide for more than 184 years. Our law firm has earned the loyalty of many longstanding clients with deep understanding of their businesses and broad skills in corporate transactions, high-stakes disputes, and complex regulatory and compliance matters. People come here to do great, challenging work and we provide the resources and training for them to succeed and develop professionally. Working together from offices in the U.S., Europe and Asia, McGuireWoods is dedicated to diverse perspectives, impeccable service, and innovative delivery of practical, business-minded solutions. For more information, visit


    • Prepares, edits and formats legal documents and correspondence from draft or dictated text
    • Assemble exhibits and hearing binders; prepare document productions; schedule depositions
    • Manage documents: upload documents to e-rooms and the DMS; scan, save to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate
    • Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures
    • Coordinate day-to-day workflow of attorneys’ matters and serve as the primary point of contact for attorneys
    • Communicate with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person
    • Participate as part of a team of practice assistants providing coverage and/or backup coverage for multiple attorneys
    • Focus on deadlines and prioritize activities and demonstrate resourcefulness by effectively utilizing firm resources and personnel
    • Adapt quickly to changing environment/demands, think one step ahead and suggest next steps on assignments and ways to improve the delivery of client service without being prompted


    • Minimum three to five years supporting litigation attorneys in internal and external leadership roles at a large law firm
    • Must be proficient with MS Office 2013
    • Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver)
    • Must be highly organized and a self-starter

    Have additional questions?  Connect with a recruiter today.



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