McGuireWoods LLP

  • Practice Assistant/Legal Secretary

    Job Location US-CA-Los Angeles (Century City)
    Category
    Legal Support
    Pos. Type
    Regular Full-Time
  • Overview

    McGuireWoods LLP has an opening for a Real Estate Practice Assistant in our Los Angeles - Century City office. The assistant will support attorneys with legal and administrative tasks that include time entry/billing, calendaring, travel arrangements, opening and closing of files, meeting/conference scheduling, document management and other special projects. The ideal candidate will have experience with development & leasing and editing & putting closing binders together.

     

    McGuireWoods is a full-service firm providing legal and business solutions to corporate, individual and nonprofit clients worldwide for more than 184 years. Our law firm has earned the loyalty of many longstanding clients with deep understanding of their businesses and broad skills in corporate transactions, high-stakes disputes, and complex regulatory and compliance matters. People come here to do great, challenging work and we provide the resources and training for them to succeed and develop professionally. Working together from offices in the U.S., Europe and Asia, McGuireWoods is dedicated to diverse perspectives, impeccable service, and innovative delivery of practical, business-minded solutions. For more information, visit www.mcguirewoods.com.

    Responsibilities

    • Prepare, edit and format closing documents, signature pages and binders
    • Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence
    • Coordinate mailings, deliveries, and copy jobs
    • Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures
    • Organize project and file rooms and coordinate movement of boxed records within facility or to off-site storage.
    • Coordinate meetings and practice development events:  schedule conference rooms, coordinate catering, notify participants, etc.
    • Prepare and submit expenses and invoices for payment and submit check requests as needed

    Qualifications

    • Requires high school diploma or GED and three to five years of real estate assistant experience  or an equivalent combination of education and experience
    • Excellent planning and organizational skills
    • Proficient in Microsoft Office 2013, Outlook and Elite/DTE (or other comparable time and billing software)

    Have more questions? Connect with a recruiter directly. 

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