McGuireWoods LLP has an opening for a Practice Assistant/Legal Secretary to support our litigation practice areas in our Richmond, VA office. The Assistant will support partners and associates with legal and administrative tasks which include managing or submitting e-files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have five or more years of experience supporting in a busy environment.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

• Prepare, edit/proof, and format legal documents and correspondence.
• Manage attorneys’ calendars, coordinate meetings, schedule conference rooms, and make travel arrangements as required.
• Assemble exhibits and hearing binders; prepare document productions; schedule depositions.
• Maintain client and firm files.
• Establish and maintain relationships with firm administration and other departments to ensure the effective use of firm resources.
• Participate as part of a team providing coverage and/or backup coverage for multiple attorneys.
• Use initiative to coordinate complex administrative, marketing, business development and legal support duties.
• Demonstrate a thorough understanding of the content of attorneys’ matters as well as their client’s business/organization.
• Identify opportunities to improve processes (e.g., through technology, better workflow, etc.) in ways that help attorneys focus more on billable client work and less on non-billable administrative tasks.
• Assist occasionally on billable-type work and other department duties as needed.

• High school diploma or GED.
• 5 or more years of related experience in a professional administrative role, preferably within a law firm supporting litigation practice groups.
• Excellent planning and organizational skills.
• Proficient in Microsoft Office, Outlook and Elite/DTE (or other comparable time and billing software).
• Ability to proofread.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Possess a high degree of flexibility and ability to adapt to changing needs.

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