McGuireWoods LLP has an opening for a Corporate Practice Assistant to join the team in the Los Angeles (Downtown) office.  The secretary will support attorneys in both the Mergers & Acquisitions and Debt Finance practice groups with legal and administrative tasks, which include document management, opening and closing of files, calendaring, expense reports, travel arrangements, meeting/conference scheduling and other special projects.  The ideal candidate will have experience with closing binders, MS Office 2010 and excellent organizational skills.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

• Prepare, edit and format legal document shells and correspondence; prepare closing documents, signature pages and binders.
• Manage documents: upload documents to e-rooms and the DMS; scan, save to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate.
• Coordinate mailings, deliveries, copy jobs and court (paper and electronic) filings where appropriate.
• Prepare and submit expenses and invoices for payment and submit check requests as needed.
• Enter attorneys’ time into time management system accurately and as needed; verify client/matter numbers and practice codes.
• Make travel arrangements as required.
• Manage attorney calendars, email traffic, phone calls, and mail.

• Requires high school diploma or GED and three to five years Mergers & Acquisitions/Debt Finance experience or an equivalent combination of education and experience.
• Excellent planning and organizational skills.
• Proficient in Microsoft Office 2010, Outlook and Elite/DTE (or other comparable time and billing software).
• Possess a professional demeanor and telephone manner.
• Demonstrate excellent verbal and written communication skills.

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