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- Responsible for coordinating the timely receipt and entry of data for opening, preparing, posting and closing payrolls in UltiPro.
- Timely and accurately uploads ACH, positive pay, tax filing and retirement plan files from each payroll run.
- Verify new employee set-up of earnings, deductions and taxes to calculate the first pay.
- Runs edit reports in Workforce Management (or WFM, our automated time keeping system) and clears the open items with the appropriate manager.
- Runs the WFM payroll report and loads into Ulti-Pro.
- Sets up new employees in WFM with the proper schedule, security and team.
- Works with the Benefits department to administer short-term disability plans.
- Calculates final paycheck amounts for terminated employees and mails them in accordance with firm policy.
- Reviews and balances Wage and Tax audit reports after each payroll run.
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- Assist the Proposal Manager and other business development personnel with all aspects of the proposal process from inception through submission. This may include: initial research, opportunity assessment, coordination of proposal schedules and deadlines, development of project plans/timelines, content assembly, and document production that adheres to proposal guidelines and firm policies
- Draft, edit and produce proposals, pitches, presentations and award submissions
- Provide excellent internal client service, responsiveness and quality control in a fast-paced, and high-volume environment
- Add content and experience to the firm’s knowledge and experience database, while implementing best practices for entry and reporting. Assist with follow-up and tracking to show return on investment
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- Official Filing Receipts (proofing, correcting, billing and drafting reporting letters to client).
- Pre-billing of expenses and services.
- Serve as back-up to Docketing Specialists to maintain pertinent information in the computerized docket system.
- Perform conflicts checks on new patent cases, open files in records/accounting system and coordinate with Docketing Specialist to open cases in CPI and assign docket numbers and initial file set-up.
- Generate and proofread bills; process required corrections.
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After training, a few of the key responsibilities include:
- Completes filing requirements utilizing USPTO electronic, facsimile and paper filing techniques with Commissioner, United Patent and Trademark Office, including new patent applications for U.S. Provisional/Non-Provisional, U.S. Continuation, U.S. Divisional, U.S. National Stage, Reexamination, Reissue, Design and foreign patent applications entering the U.S.
- Drafts other patent prosecution documents, including: Reply and Amendment responses to Non-Final and Final Office Actions, Election/Restriction responses, Preliminary Amendments, Claims for Priority, Requests for Extension of Time, Information Disclosure Statements, IDS Citations, Terminal Disclaimers, Requests for Continued Examination, Notice of Appeals, Appeal Briefs, Issue Fee Transmittals, Submission of Replacement Drawings, Comments on Reasons for Allowance, Certificate of Corrections and Maintenance Fees, Reexamination and Reissue amendments, and recordation of assignment documents
- Recognizes/evaluates patent-related correspondence and prepares responses for attorney signature. Recognizes/reports office actions generated by the USPTO, drafts correspondence to foreign associates provides instructions or requests information, and/or prepares action-specific templates for filing with the Commissioner, USPTO. Prepares all forms and filing parts prior to submitting to attorney for signature. Researches each case and incorporates case-specific and substantive information (claims) in correspondence, forms and/or draft legal documents
- Completes appropriate forms for newly issued patents to Firm’s patent maintenance vendor, establishing maintenance fee schedule, reminders and assignment to client’s maintenance fee account
- Prepares/loads documents for electronic filing to include designating correct document types and formats, fee types and ensuring credit and payment of fees. Researches patent applications and/or patents in the USPTO’s Private Pair and for client specific extranet sites
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- Completes filing requirements utilizing USPTO electronic, facsimile and paper filing techniques with Commissioner, United Patent and Trademark Office, including new patent applications for U.S. Provisional/Non-Provisional, U.S. Continuation, U.S. Divisional, U.S. National Stage, Reexamination, Reissue, Design and foreign patent applications entering the U.S.
- Drafts other patent prosecution documents, including: Reply and Amendment responses to Non-Final and Final Office Actions, Election/Restriction responses, Preliminary Amendments, Claims for Priority, Requests for Extension of Time, Information Disclosure Statements, IDS Citations, Terminal Disclaimers, Requests for Continued Examination, Notice of Appeals, Appeal Briefs, Issue Fee Transmittals, Submission of Replacement Drawings, Comments on Reasons for Allowance, Certificate of Corrections and Maintenance Fees, Reexamination and Reissue amendments, and recordation of assignment documents
- Recognizes/evaluates patent-related correspondence and prepares responses for attorney signature. Recognizes/reports office actions generated by the USPTO, drafts correspondence to foreign associates provides instructions or requests information, and/or prepares action-specific templates for filing with the Commissioner, USPTO. Prepares all forms and filing parts prior to submitting to attorney for signature. Researches each case and incorporates case-specific and substantive information (claims) in correspondence, forms and/or draft legal documents
- Completes appropriate forms for newly issued patents to Firm’s patent maintenance vendor, establishing maintenance fee schedule, reminders and assignment to client’s maintenance fee account
- Prepares/loads documents for electronic filing to include designating correct document types and formats, fee types and ensuring credit and payment of fees. Researches patent applications and/or patents in the USPTO’s Private Pair and for client specific extranet sites