- Organizes, labels and files electronic and hard copies of case materials as directed. - Researches and retrieves documents from case management systems (CaseMap, FileSite, eRoom, Pacer, and Relativity) as requested. - Maintains and organizes supplies to support client matters, including distribution of supplies and case files for special projects/events such as trial and on-site document reviews, collections and productions. - Maintains and retrieves case files as requested and prepares closed matters for off-site storage. - Assists with document collection and maintaining e-rooms. - Processes production letters and other case correspondence and pleadings. - Organizes document productions and prepares indices of document productions.

- Organizes, labels and files electronic and hard copies of case materials as directed. - Researches and retrieves documents from case management systems (CaseMap, FileSite, eRoom, Pacer, and Relativity) as requested. - Maintains and organizes supplies to support client matters, including distribution of supplies and case files for special projects/events such as trial and on-site document reviews, collections and productions. - Maintains and retrieves case files as requested and prepares closed matters for off-site storage. - Assists with document collection and maintaining e-rooms. - Processes production letters and other case correspondence and pleadings. - Organizes document productions and prepares indices of document productions.

- Provide support for the diversity team by generating correspondence, preparing reports and drafting presentations. - Conduct all data collection and completion of client and industry diversity surveys, works with the firm’s internal departments to ensure accurate reporting and maintains an archive of responses. - Completes general firm requests on diversity and inclusion data, trends, and patterns. - Collaborates with other firm departments to maintain and track information and metrics related to the Firm’s participation in Diversity Lab’s Mansfield Rule Certification, and other industry partnerships. - Work closely with HRIS team to prepare statistical and qualitative information/reports for department chairs and firm leadership.

- Prepares, edits and formats legal documents and correspondence. - Assembles exhibits and hearing binders; prepares document productions; schedules depositions. - Manages documents: uploads documents to e-rooms and the DMS; scan, saves to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintains pleading and document indices when appropriate. - Organizes and maintains case files, retrieves case files, and prepares files for closing in accordance with Records Department procedures. - Communicates with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person. - Participates as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.

- Coordinate day-to-day work-flow of attorneys' matters and serve as the primary point of contact for attorneys. - Manage attorney calendars, e-mail traffic, phone calls and mail. - Review pro forma bills (initiates transfers), edit and prepare draft/final bills and cover letters for clients under the supervision of the attorney as requested. - Communicates with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, e-mail and in person. - Maintain client and firm files; open and close files according to Records Department procedures; Enter information into system for conflicts checks in accordance with firm policy. - Prepares client status reports. - Establish and maintain relationships with the firm administration and other departments to ensure the effective use of firm resources, resolve problems and address issues. - Think clearly, respond positively, and evaluate situations to determine appropriate actions and act decisively under pressure. - Assume responsibility for all assignments and engage other resources.  Provide quality control on all work done with specific attention to detail and proofreading. - Participate as part of a team of practice assistants providing coverage and/or back-up coverage for multiple attorneys. - Maintain and demonstrate proficiency in the use of Firm-issued equipment, Firm-required software and practice specific applications, as required.

- Provide primary administration and support tasks related to the Elite 3E billing system. This can include but is not limited to: - Schedule month-end maintenance periods. - Upgrades to 3E, Time Tracking systems, and other related software systems. - Coordinate with database and application administrators on projects which are related to the billing system. - Develop and make modifications to 3E billing and check templates. - Provide 3rd level support and resolve escalated incidents for the Elite and Time Tracking systems. - Serve as the subject matter expert for any 3E upgrades and works with the accounting team in developing the project plans for deployment of new technology; participates in new technology testing, deployment and support. - Provide support for other systems that integrate with 3E including Chrome River, ARCS, FOCCP, Electronic Records Destruction, Contract Time and Compass. - Coordinate with accounting and finance management, as well as IT management, to prioritize and address issues and objectives for financial systems - Responsible for testing financial system applications during system changes, enhancements, upgrades and monthly system maintenance.

- Responsible for financial oversight of marketing budgets, including budgeting, tracking and analysis of spend against budget across all areas, including departments, industry teams, offices, key accounts (including but not limited to anchors), marketing tech, pro bono, D&I, alumni relations, lateral integration, and firm-wide marketing. - Oversees post-mortems on major initiatives based on empirical and anecdotal inputs to assure, to the extent possible, that the firm is getting a strong ROI. - Delivers timely after-action reports to Marketing/Business Development and firm leadership on major events, including but not limited to large-scale conferences such as Healthcare Private Equity, Independent Sponsors, Emerging Managers, Healthcare Finance, and the Annual Partner Meeting. - Works with the Chief Marketing Officer and their direct reports on annual Marketing/Business Development budgets, forecasts, reports to the Finance Committee and investment in technology projects.

- Responsible for financial oversight of marketing budgets, including budgeting, tracking and analysis of spend against budget across all areas, including departments, industry teams, offices, key accounts (including but not limited to anchors), marketing tech, pro bono, D&I, alumni relations, lateral integration, and firm-wide marketing. - Oversees post-mortems on major initiatives based on empirical and anecdotal inputs to assure, to the extent possible, that the firm is getting a strong ROI. - Delivers timely after-action reports to Marketing/Business Development and firm leadership on major events, including but not limited to large-scale conferences such as Healthcare Private Equity, Independent Sponsors, Emerging Managers, Healthcare Finance, and the Annual Partner Meeting. - Works with the Chief Marketing Officer and their direct reports on annual Marketing/Business Development budgets, forecasts, reports to the Finance Committee and investment in technology projects.

• Reception desk responsibilities, including but not limited to reserving conference rooms, answering and directing calls, greeting clients and visitors, assigning guest offices/team rooms to internal guests, act as a liaison between conference room support needs and IT support. • Monitor scheduled meetings and events in the Conference Center to ensure rooms are prepared and operating in accordance with the Firm’s established standards. May help set up video conferencing as time allows. If not, ensures IT support is aware of needs. • Complete inspections of conference rooms, team rooms, visiting attorney offices, and common areas; reports status to management. • Help to coordinate food and beverage details and act as a liaison between clients and third-party catering; proactively input and update details in the room reservation software. • Support the Operations team in monitoring kitchen equipment, inventory control, and day-to-day event operations (set-ups, refreshes, break-downs, etc.). • Disassemble and reassemble various types of conference room furniture and equipment using room diagrams and inputs from the Office Administrator and/or Conference Services Manager. • Follow security protocol and procedures for visitors and vendors; maintains knowledge of emergency procedures and participates as part of the Building Evacuation Team. • Communicate requests to the appropriate McGuireWoods or property management personnel in a timely manner, including, but not limited to building maintenance requests, information technology requests, conference room supply requests. • Perform additional duties as directed.

- Provide primary administration and support tasks related to the Elite 3E billing system. This can include but is not limited to: - Schedule month-end maintenance periods. - Upgrades to 3E, Time Tracking systems, and other related software systems. - Coordinate with database and application administrators on projects which are related to the billing system. - Develop and make modifications to 3E billing and check templates. - Provide 3rd level support and resolve escalated incidents for the Elite and Time Tracking systems. - Serve as the subject matter expert for any 3E upgrades and works with the accounting team in developing the project plans for deployment of new technology; participates in new technology testing, deployment and support. - Provide support for other systems that integrate with 3E including Chrome River, ARCS, FOCCP, Electronic Records Destruction, Contract Time and Compass. - Coordinate with accounting and finance management, as well as IT management, to prioritize and address issues and objectives for financial systems - Responsible for testing financial system applications during system changes, enhancements, upgrades and monthly system maintenance.

- Provide primary administration and support tasks related to the Elite 3E billing system. This can include but is not limited to: - Schedule month-end maintenance periods. - Upgrades to 3E, Time Tracking systems, and other related software systems. - Coordinate with database and application administrators on projects which are related to the billing system. - Develop and make modifications to 3E billing and check templates. - Provide 3rd level support and resolve escalated incidents for the Elite and Time Tracking systems. - Serve as the subject matter expert for any 3E upgrades and works with the accounting team in developing the project plans for deployment of new technology; participates in new technology testing, deployment and support. - Provide support for other systems that integrate with 3E including Chrome River, ARCS, FOCCP, Electronic Records Destruction, Contract Time and Compass. - Coordinate with accounting and finance management, as well as IT management, to prioritize and address issues and objectives for financial systems - Responsible for testing financial system applications during system changes, enhancements, upgrades and monthly system maintenance.