- Provide primary administration and support tasks related to the Elite 3E billing system. This can include but is not limited to:
- Schedule month-end maintenance periods.
- Upgrades to 3E, Time Tracking systems, and other related software systems.
- Coordinate with database and application administrators on projects which are related to the billing system.
- Provide 3rd level support and resolve escalated...
Microsoft SQL Server Administration:
- Administer, monitor, and optimize SQL Server instances supporting core legal and business applications.
- Design and implement database backup, recovery, high availability (HA), and disaster recovery (DR) strategies.
- Develop and tune complex T-SQL queries, stored procedures, and jobs to improve performance and reliability.
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- Collaborate with the attorneys in assigned practice groups to develop business plans, marketing strategies and drive client targeting.
- Provide strategy for, and drive business development activities surrounding:
- Client Opportunities (RFP’s, pitches and targeting)
- Business Plans & Practice Specific Initiatives
- Client Relationship Management/Account Management
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- Serve as a central point of coordination across transactional, litigation, and advisory matters, managing workflows, deadlines, and deliverables.
- Support private equity and transactional work, including organization of diligence materials, document tracking, and coordination of closing and post-closing deliverables.
- Assist with complex litigation matters, including document management, ESI coordination, and preparation of materials for filings, hearings, and trial.
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- Provide primary administration and support tasks related to the Elite 3E billing system. This can include but is not limited to:
- Schedule month-end maintenance periods.
- Upgrades to 3E, Time Tracking systems, and other related software systems.
- Coordinate with database and application administrators on projects which are related to the billing system.
- Provide 3rd level support and resolve escalated...
Travel Program Administration
- Manage day-to-day corporate travel operations, including the TMC, online booking tool, and travel portal.
- Serve as the primary escalation point for complex travel issues for attorneys and staff; lead annual business reviews with the TMC.
- Negotiate preferred hotel, air, and car rental agreements; coordinate with office administrators to identify local...
- Liaise with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods.
- Resolve billing-related issues from internal and external clients.
- Coordinate with accounting department to address questions/problems related to the billing process.
- Prepare reports and materials necessary to track billings and on items to be billed.
- Collaborate with the attorneys in assigned practice groups to develop business plans, marketing strategies and drive client targeting.
- Provide strategy for, and drive business development activities surrounding:
- Client Opportunities (RFP’s, pitches and targeting)
- Business Plans & Practice Specific Initiatives
- Client Relationship Management/Account Management
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- Assist attorneys with drafting and cite-checking legal documents to include pleadings, briefs, appendices, and motions.
- Manage case files on paper and online.
- E-file and arrange for hand-filing of all types of documents in federal and state court.
- Interact with court clerks and other paralegals to gather information.
- Conduct research to assist attorneys with case-related...
- Understands the historical and latest developments in the specific and related areas of technology.
- Analyzes and understands standards applicable in the specific and related areas of technology.
- Analyzes embodiments of the specific and related areas of technology, including use of products, methods, and services by clients, and provides analyses relating to patent infringement and non-infringement.
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- Apply incoming check/wire payments per firm policy.
- Expedite incoming check/wires from the bank and ensure client payment is properly credited.
- Research incoming check/wires that lack application instructions to ensure timely processing of payments.
- Apply check/wires to client accounts per instructions received from client remittance, secretary or attorney.
- File all batches and...
- Draft and project manage directory submissions (e.g. Chambers, Legal 500) and other practice or industry-specific rankings
- Maintain various lists critical for reporting on BD plan ROI
- Track incoming work and referrals, practice group successes, opportunity outcomes, and targeting efforts
- Maintain and update collateral, representative work, and website content
- Assist with pitches...
- Assist with managing the firm’s trademark portfolio by overseeing assigned client portfolios.
- Manage daily docketing responsibilities, ensuring all deadlines are accurately tracked, met, and proactively monitored in advance.
- Prepare electronic forms with the U.S. Patent and Trademark Office (USPTO), including applications, renewals, responses to office actions, assignments and other ownership updates.
- Correspond with foreign trademark counsel regarding trademark...
Travel Program Administration
- Manage day-to-day corporate travel operations, including the TMC, online booking tool, and travel portal.
- Serve as the primary escalation point for complex travel issues for attorneys and staff; lead annual business reviews with the TMC.
- Negotiate preferred hotel, air, and car rental agreements; coordinate with office administrators to identify local...
- Monitor and merge duplicate contacts, research company/contact associations, and update key firmographics (revenue, SIC codes, etc.).
- Handle Data Change Management tickets and execute advanced list building under tight deadlines.
- Provide occasional training to users on CRM best practices and data entry protocols to ensure firm-wide data hygiene.
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- Partner Integration Strategy
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- Design, implement, and manage firmwide partner onboarding and integration frameworks aligned with McGuireWoods’ strategic priorities.
- Collaborate with hiring sponsor(s), business development, and practice management to develop individualized integration plans tailored to each partner’s practice, clients, and growth objectives.
- Conduct 30 , 90 , 180 , and 365 day touchpoints with key...
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Plan and execute high-impact events, managing everything from logistics and budgets to curated attendee lists.
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Work cross-functionally with Sales, BD, and Communications to meet project timelines and goals.
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Coordinate internal and external communication schedules and build relationships with sponsors and clients.
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HRIS Strategy & Governance
- Own the end-to-end administration and optimization of Dayforce, including Core HR, Payroll, Benefits, Time & Attendance, Talent, Reporting, and Security.
- Establish and maintain HRIS governance frameworks, data standards, and system controls.
- Serve as the primary liaison with Ceridian, managing vendor relationships, supporting escalations, upgrades, and roadmap planning.
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- Liaise with clients, attorneys and staff to generate, distribute, edit, finalize and submit legal bills via various methods.
- Resolve billing-related issues from internal and external clients.
- Coordinate with accounting department to address questions/problems related to the billing process.
- Prepare reports and materials necessary to track billings and on items to be billed.
Business Planning & Execution
· Partners with the Department Chair to develop short- and long-term business goals and to implement solutions that align with firm objectives.
· Manages the execution of strategic initiatives, including leadership development, and business process improvements.