Click column header to sort
-
- Prepares, edits and formats closing documents, signature pages and binders
- Assists with the opening of new client matters and the gathering of pertinent information to complete task
- Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required
- Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients
-
- Manage all office operational functions with an emphasis on practice assistant (secretarial) and support staff management, including personnel alignment, performance, evaluations, interviewing, and policy administration.
- Plan and conduct regular staff meetings and office events including client and business development events and charitable-related activities.
- Oversee facility maintenance; serve as liaison with local property management and working with building personnel and appropriate internal contacts.
- Conduct new hire orientation and assess staff training needs.
- Assist in budget preparation and forecasting; report monthly variances.
- Maintain office security protocol and ensure office meets proper business continuity obligations of the firm.
-
- Assisting attorneys with large-scale document collection during discovery
- Managing case files through e-Rooms and document management systems
- Assisting with large-scale document production and review through various platforms, i.e. Relativity and Concordance
- Preparing for depositions and trials
-
- Prepares, edits and formats legal documents, including closing documents, signature pages and binders
- Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required
- Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients
- Prepares forms for expense reports, check requests, reprographic services, etc.
- Prepares legal documents and correspondence from draft
- Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate
-
- Coordinates hosted meetings and events within Conference Rooms/Center from inception to conclusion. Tasks may include, but not limited to, the following: logistics, creating a detailed event resume for internal communication, selection of caterer and/or vendors, menu development, required building arrangements, room and furniture setups and continual follow-up and communication with host.
- Establishes and maintains relationships with caterers, applicable vendors, and property management. The Manager will be the main point of contact for any meeting or event caterer or vendor need. This position will work in tandem with practice assistants, paralegals, attorneys or hosts to surmise requirements and secure necessary quotes, confirm orders, approve/accept delivery, and coordinate with property management on logistics.
- Maintains a high level of client service including positive, professional relationships with established caterers, vendors, and property management.
- Maintains the overall appearance and continuity of the Conference Rooms/Center. Ensures housekeeping, facility, supply and food and beverage standards are continually evaluated and appropriately maintained.
- Ensures reception desk is staffed at all times during normal business hours to include coordination coverage during breaks, lunch, planned and unplanned absences.
- Participates in the preparation of yearly office budget, minimizes controllable costs when possible, and provides explanations to variances on applicable accounts.
-
- Welcomes, announces, and follows security protocol and procedures for clients and visitors.
- Answers and directs inquiries accordingly through attendant console software. Relays accurate messages as required.
- Extends hospitality services as necessary (e.g., assists with personal belongings, offers beverages, basic print/copy assistance, validates parking tickets for clients, arranges taxi service).
- Manages conference room reservations; reserves and confirms new reservations, approves pending reservations, adjusts meeting locations as necessary and notifies appropriate parties of changes or updates, and accurately maintains electronic room reservation system.
- Works closely with appropriate personnel to ensure meeting requirements are coordinated (e.g., Audio/Visual, conference room set-ups and food and beverage requests). May handle requirements directly.
- Reserves Visiting Attorney offices and coordinates special requests for clients, internal personnel, and visitors.
- Ensures reception, conference room, and visiting attorney areas are maintained to Firm standards.
-
- Supervises seven to eight specialists, assigns and directs work assignments, and determines work schedules and ensures adequate shift coverage; addresses complaints, resolves problems and escalates to BRC manager as necessary
- Assists BRC manager with staff selection, performance appraisal, counseling and coaching
-
Provides first line response to inquiries from BRC clients and escalates to supervisors and manager appropriately
- Communicates with BRC clients regarding document issues and timeframes for completion
- Works with BRC clients on a one-on-one basis regarding document issues and questions
- Works with the BRC manager to ensure that specialists are trained in all applicable software applications
- Assists business resource specialists with the production of documents ensuring that deadlines are met and that a quality product is delivered
-
- Collaborate with the Private Equity team to develop business plans, budgets, content marketing strategies and drive client targeting.
- Provide strategy for, and drive business development activities surrounding:
- Client Opportunities (RFP’s, pitches and targeting)
- Business Plans & PE Driven Initiatives
- Client Relationship Management/Account Management
- Conferences/Seminars, Webinars and Receptions
- Marketing Collateral, Bios and Representative work
- External and Internal Visibility inclusive of thought leadership
- Budget planning & forecasting
- Serve as a mentor and team lead to junior colleagues.
-
- Crafts compelling and useful content focused on achieving the firm’s strategic goals.
- Digests legal documents, developments and concepts and quickly writes accurately about them in clear, broadly understood and engaging narratives.
- Writes and reviews marketing and communications materials and ensures compliance to firm standards of quality, firm policies and guidelines, and basics of good writing, including grammar, spelling, content flow, and adherence to Associated Press Stylebook. Also vets copy for redundancies, inconsistencies, potential conflicts.
- Proofreads e-communications, legal alerts, announcements and other internal and external communications.
-
- Registered to practice before the U.S. Patent and Trademark Office (USPTO).
- Writes new patent applications for filing at USPTO.
- Analyzes and revises patent agreements and assists with appeals, inferences, reexaminations, interviews and reissues.
- Negotiates and drafts patent agreements; prepares documents for filing and processing.
- Drafts responses to USPTO office actions.
- Performs patentability and freedom-to-operate searches, publication clearance reviews and assists in maintaining an active prosecution docket.
-
- Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.
- Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients
- Prepares forms for expense reports, check requests, reprographic services, etc.
- Prepares legal documents and correspondence from draft
- Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate
-
- Assisting attorneys with discovery, including discovery requests, privilege logs, depositions and witness interviews.
- Managing case files and matter documents through e-Roomsand other legal management platforms.
- Reviewing, organizing, and analyzing pertinent case documentation.
- Drafting Pleadings; Reviewing, organizing, and analyzing pertinent case documentation.
-
- Prepare, edit and format closing documents, signature pages and binders
- Manage documents: upload documents to the document management system(DMS); scan, save to DMS and distribute matter-related hard copy correspondence
- Coordinate mailings, deliveries, and copy jobs
- Organize and maintain matter files, retrieve matter files, and prepare files for closing in accordance with Records Department procedures
- Organize project and file rooms and coordinate movement of boxed records within facility or to off-site storage.
- Coordinate meetings and practice development events: schedule conference rooms, coordinate catering, notify participants, etc.
- Prepare and submit expenses and invoices for payment and submit check requests as needed
-
- Develops and grows relationships with firm’s lawyers and staff and members of the mainstream, trade and legal media across markets nationwide and internationally where the firm operates
- Prepares and/or edits press releases and high-quality, tailored article pitches and talking points, often on tight deadlines
- Applies well-versed knowledge of current events to identify trends, story ideas and proactive campaigns that strategically benefit the firm
- Handles all aspects of Social Media
- Researches and generates media lists, monitors news clips, generates media reports and analyzes metrics to gauge PR/media results
-
- Conducts research using LexisNexis, Westlaw or other relevant research platforms to support the needs of the client
- Performs basic factual research and investigation related to client matters and other due diligence as appropriate
- Collects, organizes and maintains documents and files related to legal matters, including documents received from the client, opposing parties or other sources
- Manages calendars, docket and tickler systems, and assists in meeting deadlines
- Drafts routine correspondence and memoranda for attorneys and more senior level paralegals as requested
- Proofreads legal documents
-
- Oversee and manage the coordination of response activities for all client audits and questionnaires to include:
- Review of client assessments
- Gather information from subject matter experts and prepare a detailed collective response
- Prepare and lead on-site client audits including discussing potential gaps and findings
- Monitor and track remediation plans to ensure targeted completion dates are met
- Review Data Security requirements outlined in Client RFP’s and Outside Counsel Guidelines to ensure the firm is compliant with the terms before they are finalized
- Management of firm systems to track and document client security requirements and procedures for data breach
- Oversee and lead in the identification, monitoring and reporting of the McGuireWoods Supplier Diversity Program including the preparation and reporting of quarterly MWDVBE vendor statistics to clients
- Lead in setting up and implementing new programs and reviewing existing programs to ensure the firm is utilizing its resources and operations software fully
-
- Work with the General Counsel, CTO, CIO, Executive Director and other firm management to develop a security program and security projects that address identified risks and business security requirements
- Manage the process of gathering, analyzing and assessing the current and future threat landscape, as well as providing the GC, CIO and CTO with a realistic overview of risks and threats in the enterprise environment
- Propose changes to existing policies and procedures to ensure operating efficiency and outside counsel guidelines/regulatory compliance
- Hire, assess, and direct the work of Red Team and Blue Team employees (minimum of two) as well as cross-functional staff. Also responsible for the efforts of multiple 24/7 outsourced SOC services staff
- Serve as primary representative for the firm regarding information security capabilities to audit staff of clients
- Provide support and guidance for Office of General Counsel, legal and regulatory compliance efforts, including audit support
- Recommend and coordinate the implementation of technical controls to support and enforce defined security policies
- Research, evaluate, design, test, recommend or plan the implementation of new or updated information security hardware or software, and analyze its impact on the existing environment; provide technical and managerial expertise for the administration of security tools
- Direct and coordinate operational components of incident management, including detection, response and reporting
- Oversee the day-to-day activities of threat and vulnerability management, identify risk tolerances, recommend treatment plans and communicate information about residual risk
- Manage security projects and provide expert guidance on security matters for other IT projects
- Design, coordinate and oversee security testing procedures to verify the security of systems, networks and applications, and manage the remediation of identified risks
-
- Providing principle telephone and remote assistance client support for users firm-wide on all applications, hardware, hardware peripherals, telephony and network related issues.
- Providing 1st level management of the firm’s Document Management System and 1st level Intranet administration (i.e. SharePoint).
- Performing information gathering and troubleshooting details prior to escalating calls, providing sufficient technical detail for 2nd and 3rd levels to resolve. Ensures proper escalation of call when required, records all service numbers, trouble ticket numbers and other pertinent service information.
- Participating in the coverage of the Service Desk on-call pager on a 24 x 7 rotating schedule.
-
- Completes filing requirements utilizing USPTO electronic, facsimile and paper filing techniques with Commissioner, United Patent and Trademark Office, including new patent applications for U.S. Provisional/Non-Provisional, U.S. Continuation, U.S. Divisional, U.S. National Stage, Reexamination, Reissue, Design and foreign patent applications entering the U.S.
- Drafts other patent prosecution documents, including: Reply and Amendment responses to Non-Final and Final Office Actions, Election/Restriction responses, Preliminary Amendments, Claims for Priority, Requests for Extension of Time, Information Disclosure Statements, IDS Citations, Terminal Disclaimers, Requests for Continued Examination, Notice of Appeals, Appeal Briefs, Issue Fee Transmittals, Submission of Replacement Drawings, Comments on Reasons for Allowance, Certificate of Corrections and Maintenance Fees, Reexamination and Reissue amendments, and recordation of assignment documents
- Recognizes/evaluates patent-related correspondence and prepares responses for attorney signature. Recognizes/reports office actions generated by the USPTO, drafts correspondence to foreign associates provides instructions or requests information, and/or prepares action-specific templates for filing with the Commissioner, USPTO. Prepares all forms and filing parts prior to submitting to attorney for signature. Researches each case and incorporates case-specific and substantive information (claims) in correspondence, forms and/or draft legal documents
- Completes appropriate forms for newly issued patents to Firm’s patent maintenance vendor, establishing maintenance fee schedule, reminders and assignment to client’s maintenance fee account
- Prepares/loads documents for electronic filing to include designating correct document types and formats, fee types and ensuring credit and payment of fees. Researches patent applications and/or patents in the USPTO’s Private Pair and for client specific extranet sites
-
- Engage directly with policymakers, regulators, industry stakeholders, and key opinion leaders to shape policy and political dialogue across a variety of legislative and regulatory proposals before Congress and key federal agencies
- Identify and communicate federal policy changes and its implications to clients, including government affairs, communications, and legal teams
- Be a value added resource to clients to provide political insight and guidance on political developments
- Develop subject matter expertise in key policy areas, as determined
- Prepare talking points and briefing materials for clients